Terms & Conditions 7-DAY WEDDING PLANNING RETREAT

DEFINITIONS

Provider: The provider of the terms and conditions, namely Sand+Lace Events.

Sand+Lace Events: Bobbie Karagiannis, trading under the name “Sand+Lace Events,” “Sand+Lace Studio,” and “Sand+Lace Exclusive Rentals,” located at Scheemda, Esborgstraat 6, the Netherlands. Registered at the Chamber of Commerce under number: 68463758 and TAX identification number: NL001468909B22.

Other party: The person who has accepted the validity of the terms and conditions, namely: client.

Client: The person who issued the request to organize a wedding or wedding retreat, or in whose name Sand+Lace Events commits a reservation for a wedding, ceremony, renewal of vows, marriage proposal, engagement party, or retreat.

Contract: The agreement of a service contract.

Article 1 - GENERAL

1.1 These conditions apply to all offers of Sand+Lace Events and agreements concluded with the client(s), including amendments thereto, unless otherwise agreed in writing.

1.2 If one or more provisions of these terms and conditions are invalid or void, the remaining provisions of these terms and conditions remain applicable and effective.

1.3 Any deviations from these general conditions are only valid if they have been expressly agreed in writing between parties. The applicability of any alternate conditions by the client is explicitly rejected by Sand+Lace Events.

Article 2 - CONCLUSION AND CONTENT AGREEMENT

2.1 The first quotation is mutually voluntary. No rights can be derived from errors in printing, typography, clerical mistakes, or mangled quotes.

2.2 Tenders have, unless stipulated otherwise in the quotation or otherwise agreed, a validity of two weeks, starting on the date mentioned in the offer.

2.3 The contract between Sand+Lace Events and the client is established by signing the contract and thereby agreeing to the terms and conditions.

2.4 If Sand+Lace Events begins, at the request of the applicant, to implement and/or adapt an offer but no contract is made, the applicant is obliged to reimburse the costs incurred by Sand+Lace Events. These costs include, but are not limited to, research costs, site visits, interviews, and additional consultations.

Article 3 - 7-DAY WEDDING PLANNING RETREAT

3.1 Booking & Payment

  • A non-refundable deposit of 50% is required to secure a spot in the retreat.

  • The remaining 50% balance is due no later than 60 days before the retreat start date.

  • Failure to complete payment on time may result in cancellation of the booking without a refund.

3.2 Cancellation & Refund Policy

  • Cancellations made more than 60 days prior to the retreat start date are eligible for a 50% refund of the total retreat cost (excluding the deposit).

  • Cancellations made within 60 days of the retreat start date are non-refundable.

  • If the retreat is canceled by Sand+Lace Events, a full refund will be provided, excluding any travel or external costs incurred by the participant.

3.3 Inclusions & Exclusions

Included:

  • Pre-planning phase (up to 6 weeks) for venue scouting, design concepts, and vendor shortlisting.

  • 7-night luxury accommodation at the selected destination in a private or boutique setting.

  • All meals, including breakfast, lunch, and dinner, at carefully selected restaurants or catered by private chefs. Alcohol is included within the curated selection.

  • Local transportation, including private transfers for scheduled retreat activities and vendor meetings.

  • Planning workshops, vendor meetings, and exclusive activities tailored to your wedding vision.

  • Dedicated wedding planner guidance throughout the experience.

Not Included:

  • Airfare and transportation to and from the retreat destination.

  • Airport transfers, unless specifically arranged as part of a custom package.

  • Additional personal expenses, such as shopping, extra nights, minibar charges, laundry, or personal room service.

  • Premium alcohol or specialty dining requests beyond the curated selection provided.

  • Custom excursions, spa treatments, yacht rentals, or other special requests outside the agreed itinerary.

  • Travel insurance or visa requirements, which remain the responsibility of the client.

  • Gratuities and service charges at hotels or restaurants, unless explicitly included in the package.

3.4 Client Responsibilities

  • The client shall provide all required information for proper execution of the retreat planning.

  • Any special dietary needs or health considerations must be communicated at least 20 days before the retreat.

  • The client is responsible for obtaining any required visas and travel insurance.

  • Any damage caused to property during the retreat will be charged to the participant responsible.

Article 4 - LIABILITY & FORCE MAJEURE

4.1 Sand+Lace Events is not responsible for any injury, illness, loss, or damage sustained during the retreat.

4.2 Participants are advised to obtain travel insurance covering trip cancellation, medical emergencies, and personal property.

4.3 Sand+Lace Events is not liable for issues arising from unforeseen events such as airline delays, natural disasters, or personal emergencies.

4.4 Force majeure applies in cases of unforeseen circumstances that prevent Sand+Lace Events from fulfilling obligations, including illness, weather conditions, pandemics, or government regulations.

Article 5 - APPLICABLE LAW & DISPUTES

5.1 Any agreement between Sand+Lace Events and the client is governed by Dutch law.

5.2 Disputes between Sand+Lace Events and the client will be submitted to the competent court in the Netherlands.